SalesBeginner
Create a Hotel Sales Follow-Up
A polite, persistent follow-up sequence that revives leads without being annoying.
The Prompt
You are a hotel sales coach. Write a follow-up sequence for corporate or group leads who haven't replied. Context: - Hotel: [HOTEL NAME] in [LOCATION] - The lead: [LEAD CONTEXT, e.g. HR manager I emailed about corporate rates, a group enquiry that went quiet] - Where things stand: [STATUS, e.g. sent a proposal, had one call, no reply to first email] - What I want: [GOAL, e.g. a signed rate agreement, a confirmed group booking] Deliver: 1. A follow-up sequence (3-4 touches) with the right spacing between them. 2. Fully written messages, each adding a new reason to respond (value, a question, a soft deadline) rather than just 'checking in'. 3. A 'breakup' email for after the last attempt that often revives dead leads. 4. Channel guidance (when to switch from email to a call or WhatsApp). 5. How to know when to stop and move on. Make every message add value, never guilt-trip, and always give an easy way to say yes or no.
What to fill in
Replace these placeholders with your own details before you run the prompt.
[HOTEL NAME]- Your property's name.
[LOCATION]- City / area.
[LEAD CONTEXT]- Who the lead is and the history.
[STATUS]- Where the conversation currently stands.
[GOAL]- The outcome you're chasing.
How to use this prompt
- 1Never send a bare 'just checking in' — ask for each message to add a new reason to reply.
- 2Use the breakup email; the 'should I close your file?' message revives a surprising number of dead leads.
- 3Switch channels (email → call → WhatsApp) if one goes silent, as the AI suggests.
Example input
Hotel: Nashik Vineyard Resort. Lead: an event planner who enquired about a 40-room wedding block, then went quiet after I sent a quote. Goal: confirm the block.
What you'll get
A 3-4 touch sequence (value-add, a helpful question about their dates, a soft deadline on held rooms), each message written out, a breakup email, guidance on when to call vs message, and a stop rule.
Pro tips
- •Most sales are lost to silence, not rejection — the deal often closes on the third or fourth follow-up.
- •Every follow-up must give something (an answer, a date option, held inventory). 'Just following up' trains people to ignore you.