Create a Corporate Sales Email
A cold outreach email to companies that gets a reply instead of the trash folder.
Most hoteliers who try corporate outreach send the same email that gets deleted every time: a long message that opens with the hotel's name, lists its amenities, attaches a rate card, and asks for a meeting. The admin or HR manager reading it has thirty seconds and no reason to care about a stranger's swimming pool, so it goes straight to trash — and the hotelier concludes cold email doesn't work.
It does work, but only when it's short, personalized, and about the prospect's problem rather than the hotel's features. For an owner doing sales part-time, a tight email that names the company's likely need (rooms for visiting clients, relocation stays), makes one small ask, and reads like it was written for that one company is the difference between a reply and silence. Amenities belong in the follow-up, after they've engaged.
Reach for this prompt once you've built a target list and need the first-touch message. It follows the lead-generation prompt and sets up the follow-up sequence, since the reply is where the real sales conversation begins.
You are a B2B sales copywriter for hotels. Write a cold outreach email to a corporate prospect that actually gets a reply. Context: - Hotel: [HOTEL NAME] in [LOCATION], [NUMBER OF ROOMS] rooms - Prospect: [PROSPECT COMPANY AND ROLE, e.g. HR/admin at a nearby IT firm] - Their likely need: [THEIR NEED, e.g. rooms for visiting staff, relocation stays, offsites] - What makes me a good fit: [FIT REASONS, e.g. proximity, corporate rates, meeting space] - What I want them to do: [DESIRED ACTION, e.g. a quick call, a site visit, a rate agreement] Deliver: 1. A short cold email: a subject line that gets opened, a personalized opener, a value-focused body, and one clear ask. 2. Two subject-line alternatives. 3. A shorter LinkedIn message version. 4. A one-line P.S. that adds a reason to reply now. 5. Tips to personalize it per company so it never looks like a mass email. Keep it under 150 words, about them not me, and make the ask small and easy to say yes to.
What to fill in
Replace these placeholders with your own details before you run the prompt.
[HOTEL NAME]- Your property's name.
[LOCATION]- City / area.
[NUMBER OF ROOMS]- Room count.
[PROSPECT COMPANY AND ROLE]- Who you're emailing.
[THEIR NEED]- What the company likely needs.
[FIT REASONS]- Why you're a strong fit for them.
[DESIRED ACTION]- The single next step you want.
How to use this prompt
- 1Lead with their need, not your hotel's features — corporate buyers scan for 'what's in it for us'.
- 2Keep the ask tiny (a 10-minute call, a rate sheet) so it's easy to say yes.
- 3Personalize the opener per company; a visibly mass email gets deleted.
Example input
Hotel: Whitefield Corporate Stay, 35 rooms. Prospect: admin manager at a nearby IT company. Need: rooms for visiting clients and new-joiner relocation. Fit: 5 min from their office, corporate rates, breakfast included. Action: a quick call.
What you'll get
A sub-150-word email with an opened-worthy subject, a personalized opener about their office, a value body (proximity, corporate rate, relocation-friendly), one clear ask for a short call, two subject alternatives, a LinkedIn version, a P.S., and personalization tips.
Pro tips
- •A cold email should be about their problem, not your amenities. Amenities go in the follow-up, after they reply.
- •Short wins. A 4-line email with one clear ask beats a full-page pitch every time.