Operational Inventory
Track supplies, stock levels, and reorder items
Stats Overview
Four summary cards provide an at-a-glance view of your inventory health and value.
Total Items
The total number of distinct inventory items (SKUs) being tracked in the system. This represents your complete catalog of hotel supplies, from toiletries to linens to minibar items.
Low Stock
The count of items that have fallen below their minimum stock threshold but are not yet critical. These items should be included in your next regular purchasing order to prevent shortages.
Critical / Out of Stock
Items that are either at critically low levels or completely out of stock. These require immediate action — contact suppliers for emergency restocking to avoid disrupting guest services or hotel operations.
Inventory Value
The total monetary value of all current stock, calculated as the sum of (current stock quantity x unit cost) for every item. This helps with financial planning, budgeting, and insurance reporting.
Stock Level Indicators
Every inventory item is assigned one of 4 stock levels based on its current quantity relative to its configured minimum and maximum thresholds.
In Stock (Green)
Current stock is comfortably above the minimum threshold. No action needed — the item is well-supplied. The green indicator means this item is healthy and does not require attention in the near term.
Low Stock (Amber)
Current stock is approaching the minimum threshold. While you won't run out immediately, this item should be added to the next purchasing cycle. The amber color signals 'plan ahead' rather than 'act now'.
Critical (Red)
Current stock is well below the minimum threshold. This item is at risk of running out soon and needs urgent restocking. Contact your supplier immediately and consider rationing usage until new stock arrives.
Out of Stock (Dark)
Current stock is zero. The item is completely depleted. This requires emergency procurement. Inform all relevant departments that this item is unavailable and arrange for the fastest possible resupply. Consider temporary substitutes if available.
Inventory Table
The main table lists all inventory items with sortable columns, visual stock indicators, and restock actions.
SKU
The unique Stock Keeping Unit code assigned to each item (e.g. TOI-001 for a toiletry item). SKUs provide a standardized way to reference items across departments and in supplier communications.
Item Name & Category
The item's display name with its category shown as a subtitle beneath. Categories include toiletries, linens, F&B supplies, cleaning products, stationery, and minibar items. Sorting by name helps you find items alphabetically.
Stock Level Bar
A visual progress bar showing the current stock as a proportion of the maximum capacity. The bar is color-coded (green, amber, red, or dark) matching the stock level indicator. The exact numbers are displayed as 'current/max' with the unit and percentage.
Min / Max Thresholds
The configured minimum and maximum stock levels for the item. The minimum is the reorder point — when stock drops below this, an alert is triggered. The maximum represents full stock capacity or optimal storage limit.
Unit Cost
The cost per unit in Indian Rupees (₹). This is used to calculate restocking costs and total inventory value. Keep this updated when supplier pricing changes to maintain accurate financial reporting.
Status Badge
A color-coded badge matching the stock level: 'In Stock' (green), 'Low Stock' (amber), 'Critical' (red), or 'Out of Stock' (dark). Provides instant visual identification of items needing attention.
Last Restocked
The date when the item was last restocked. Items that haven't been restocked in a long time may need attention even if current stock seems adequate — consumption patterns may have changed.
Restock Button
Click the 'Restock' button on any row to open the restocking modal for that item. This is the primary action for replenishing inventory levels.
Restocking
The restock workflow allows you to add stock to any item with proper tracking and cost calculation.
Restock Modal Overview
When you click 'Restock', a modal opens showing the item name, current stock level, maximum capacity, supplier name, and unit cost. This gives you all the context needed to make a restocking decision.
Quantity Entry
Enter the number of units to add. The system automatically caps the quantity so that total stock (current + added) does not exceed the maximum capacity. This prevents over-ordering and storage issues.
Cost Calculation
The modal shows the calculated cost for the restock (quantity x unit cost) so you can verify the expense before confirming. This helps maintain budget awareness and can be used for purchase order documentation.
Confirmation & Update
Click confirm to complete the restock. The item's current stock is updated immediately, its 'Last Restocked' date is set to today, and the stock level indicator recalculates. The change is also logged in the activity trail.
Filtering
Use filters to find specific items or focus on items needing attention.
Text Search
Search by item name or SKU code. Results filter as you type. Useful when you need to quickly check the stock level of a specific item or when processing a delivery against a purchase order.
Category Filter
Filter by inventory category such as toiletries, linens, F&B supplies, cleaning products, stationery, or minibar. This helps department heads review items in their area of responsibility.
Stock Level Filter
Filter by stock status (In Stock, Low Stock, Critical, Out of Stock). The most useful filter for daily operations is to select 'Critical' and 'Out of Stock' to immediately see all items requiring urgent attention.